Jobs

Admission Archives Specialist

Vacancy for: Student Affairs Department

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The German University in Cairo is looking for highly capable and motivated candidates to join the Student Affairs Department. Successful candidates will be expected to contribute in the undergraduate archiving in the admission office.

The Admission Archives Specialist’s primary job duties and responsibilities are comprehensive, detailed, and flexibly growing to serve maximum efficiency. The Undergraduate Archives Specialist is expected to professionally perform the following tasks:

• Sort out Applicants records for labeling and filing
• Create directories and labels collections
• Arrange the acquisition and retrieval of records according to frequency of usage and type of records
• Is responsible for the safety and preservation of the documents during backup creation and archiving process.
• Advise users on how to best access, use and interpret archives
• Prepare record-keeping systems and procedures for archives accessibility for the retention or destruction of records
• Facilitate remote access by maintaining user-friendly, computer-aided search systems where all documents are scanned and uploaded in digital format
• Create a records backup system for emergencies
• Update Admission Supervisor and Deputy regularly with space/storage capacity – consumed and remaining - to allow for early inventory planning
• Coordinate constantly with the Admission Supervisor the process (timing and priority) of moving the applicants paper requests and signed forms to the Archives area
• Respond to personal, telephone, email and enquiries from department members
• Report problems to Admission Supervisor and Deputy and follows up their solving process

Applications will be reviewed until position is filled.

For further information, please contact the Human Resources Department (hr@guc.edu.eg).