Jobs

Administrative Assistant

Vacancy for: Chairman Office

Ref Code:

Position Summary:

Administrative Associates are required to assist several leading positions at the GUC to ensure effective and efficient operations.

Responsibilities:

Performs a variety of moderately complex administrative tasks which may include:

• Providing administrative support to ensure that operations are maintained in an effective, up-to-date, and accurate manner.
• Assisting in the daily office needs and managing all general administrative activities.
• Coordinating and completing significant special projects independently or in cooperation with other groups as directed by the superiors.
• Providing support to superiors to ensure the availability of all resources necessary for effective decision-making.
• Writing and distributing emails, correspondence, memos, letters, forms, etc.
• Scheduling appointments and meetings and assisting with materials preparation.
• Proficiently taking and compiling minutes of meetings.
• Compiling and typing statistical reports and charts.
• Creating spreadsheets and presentations.
• Carrying out research duties as and when needed.
• Maintaining electronic and hard copy filing systems.
• Updating and ensuring the accuracy of the organization's databases.
• Assisting with any ad hoc tasks as required.

Qualifications:

Education: University graduate, preferably with a Bachelor's degree in Business Administration.

Experience: At least 5 years of relevant administrative experience.

Requirements:

• Excellent command of English.
• Excellent communication and presentation skills.
• Effective administrative skills, including the ability to organize and prioritize workload to meet tight deadlines while maintaining a high degree of accuracy.
• Proactive, takes initiative, and is able to make decisions.
• Creative within the scope of work and resourceful in problem-solving.
• Proficiency in Microsoft Office and other common computer software applications.
• A hard worker who is capable of multitasking and working effectively under pressure.
• Able to work and interact efficiently with colleagues at all levels.